Rather than continually develop more government unique rules and regulations, encourage the use of commercial business practices and standards in procurement/acquisition. Why? Creates opportunity for government to benefit from innovations, technologies and services found in the broad marketplace. Lowers the cost of doing business with the government for companies. Allows quicker incorporation of latest technologies ...more »
2. Procurement Rules and Practices
Question 1: What are the most effective ways to encourage innovative offers and best solutions?
Question 2: How can we reduce the cost of transactions for contractors?
Question 3: What are the best ways to improve the efficiency and effectiveness of acquisitions for information technology?
Question 4: What procurement rules or practices are most effective and which are least effective and why?
Transformation Innovation in IT/Services Acquisition: We must have open communication and collaboration with industry from day 1 of a new (large) procurement. Government publishes OMB 300, Report 15s and program-specific strategy on public website. Hold monthly Industry Days to openly communicate with Industry, verify requirements, get innovative ideas, and utilize digital market research. Utilize non-profits to assist ...more »
Prime contractors would like to work with subs that bring new capabilities to agencies, and this may be the easiest way for new firms to enter the Federal market. But most believe, based on history with agency proposal reviews, that a non-Federal subcontractor’s lack of past Federal performance will count against them (or at least will have no impact). Guidance should be issued that past performance from teaming partners/subcontractors ...more »
innovation in IT products and services in today's solutions will require collaboration by Budget, Procurement, and IT executives. many companies are frustrated at the inability of government to develop procurements that will actually allow for companies to offer different BUSINESS ENGAGEMENTS, rather than technologies alone. alternatives which will allow for companies to offer investments (with longer term financial ...more »
Notwithstanding the OFPP Act's intent to create a thoughtful,disciplined, and limited regulatory system, Federal agencies have increasingly ignored the system's requirements and proliferated duplicative, conflicting, unnecessary, and ill-designed local requirements that greatly frustrate the contracting community. Most disturbing is the rampant failure to: 1) follow statutory requirements for publicizing and obtaining ...more »
The Federal Government is always interested to implement activities which are "Best Practices" in the Private Sector. I would like to suggest that one of these "Best Practices" is the Cost-Benefit Analysis (CBA). In the Private Sector, whenever a new policy is being considered, a CBA is performed to evaluate whether to proceed with the new policy. Unfortunately, a CBA was never performed for the Federal Strategic Sourcing ...more »
A significant challenge in procuring cloud-enabled IT services involves structuring an appropriate method of payment. For something simple, like Infrastructure as a Service, agencies should be able to contract directly with a cloud service provider without having to fund upfront (in effect, pre-paying) for a projected level of service consumption. These types of procurement arrangements are typically fixed price. This ...more »
It is expensive, time consuming and distracting for small businesses to prepare proposals. For some of the larger federal contractors in the Department of Energy, a new method of "Award Term" has been used to reward exemplary performance by addiing additional years to the term of the contract for each year of high performance. This would help many small businesses who often invest a year or two of profit on a three-five ...more »
Contracting officers and specialists spend days each year going through proposal spreadsheets, correcting unintentional errors, and performing price analyses, cost analyses, and cost realism analyses. Technologically, the US is easily at the point where offerors can log into a single, web-based application and key in their data in designated fields. The fields automatically catch adding errors and rounding errors, which ...more »
The most ironic display of waste in the federal acquisition system is multiple websites referencing the FAR. There needs to be one, and just one, government-run website referencing the FAR with all the benefits of the other sites.
The FAR needs a top to bottom scrubbing as well as some thought as to how its utility could be improved. Many sections of the FAR were developed years ago or pieced together from predecessor regulations dating back to the 60s when Federal procurement was supply-focused. Other sections of the FAR are a patchwork of concepts that, while "politically correct" at inception, no longer suit the needs of modern procurement and ...more »
Over the last decade, the number of laws, regulations and provisions that apply to commercial item have dramatically increased. For example, in 1996 under 52.212-5(b) there were 17 provisions of law or executive orders identified as applicable to commercial item contracts. In 2012, the number has climbed to 51. The resulting explosion of statutes and regulations applicable to commercial item contracting increases complexity, ...more »